Materials & Stores Assistant

Administration
Weymouth Street Hospital
Posted 2 weeks ago

 

POST PURPOSE/SUMMARY:

To assist the Purchasing and Materials Manager his or her Deputy in the management of the  all issues relating to the Phoenix Hospital Group stores and the general provision of all consumable materials, equipment and spares.

To comply with the Hospitals policies and procedures and any relevant legislation to meet the needs of the service.

 

SCOPE AND RANGE:

  • The Store Person covers all hospital buildings, services and equipment covered by the Hospital policies.
  • The Store Person requires minimal supervision working on his own and in a team.

 

MAIN DUTIES OF THE POST:

  • To support the Hospital by ensuring the efficient running of the Stores, comply with the standing Financial Instructions of Phoenix Hospital Group policies and procedures.
  • Carry out all stores duties including receiving goods. Checking against PO’s and invoices, audits and stocktaking.
  • Maintain stock at designated levels including stock rotation.
  • Responsible for checking all goods and consumables and examining for any physical damage before being appropriately stored.
  • Responsible for ensuring goods are booked out against appropriate signature and cost centre with minimum delay and to suit the needs of the business.
  • Responsible for maintaining records of goods held against minimum and maximum quantities, supplier, delivery, cost, location etc.
  • Responsible for ensuring orders are processed with suppliers to meet the agreed delivery dates.
  • Responsible for advising the Purchasing and Materials Manager on stock quantities, redundant stock, new items required and deliveries.
  • Responsible for maintaining the stores as a safe working environment ensuring all goods are correctly stored and the area complies with the Health and Safety at Work Act.
  • Delivering and collection of stores and equipment within Phoenix Hospital Group and local hospitals.
  • To check in equipment from maintenance staff using a booking in and out system.
  • As part of this role act as authorised signature for the receipt of goods.
  • To manage all audit arrangements including annual stocktaking and liaison with external auditors.
  • To ensure accurate records are kept, both computerised and hardcopy as appropriate, of all stores transactions.
  • They will familiarise themselves with all Health and Safety Policies and Procedures, which apply to their place of work.
  • They will adhere to the Rules and Procedures for securing a safe workplace and will draw management’s attention to any associated problems or hazards that affect the Health and Safety of them and others.
  • To undergo training to obtain technical information required for them to carry out their duties.
  • Will plan and organise his/her daily work and co-ordinate with other members of the department and hospital staff.
  • Providing support in facilities as and when needed

 

SYSTEMS AND EQUIPMENT:

  • The post holder will need to be able to organise, identify and record stock held, using both a Manual and computer system.
  • Stores duties stock control and operating computer system
  • Must conform to the hospital policies, including national and local legislation.
  • Supervision is minimal
  • Responsible for prioritising daily-allocated work.
  • In general statutory / mandatory or hospital policy will govern the work procedure.
  • Guided by clearly defined occupational policies.
  • To plan and organise day-to-day allocated work and co-ordinate with departmental heads to arrange works to be carried out.
  • Working autonomously and using own initiative when required.
  • Able to communicate clearly and effectively with the above.
  • Trained to undertake PAT testing

 

PHYSICAL, MENTAL AND EMOTIONAL DEMANDS OF THE POST:

  • Required to be physically fit in order to exert moderate physical effort for short periods of time.
  • Occasionally required/engaged in the lifting, pushing and pulling of heavy items over 15kg in weight.
  • Occasional exposure to physical and emotionally distressing circumstances.
  • Occasional exposure to emotional and sensitive working areas.
  • Required to cope with the demands of a busy theatre department both mentally and physically.
  • Working around patients ensuring that the work carried out does not compromise their safety, health or comfort.

Salary: Up to £22,000 per annum, dependent on experience

Job Features

Job CategoryPhoenix Hospital Group

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