Patient Coordinator/Call Handler – Cosmetic Surgery

Posted on: April 7th, 2021 by Phoenix Hospital Group No Comments

MyBreast are currently looking for a Patient Coordinator/Call Handler to join their team.

As a Patient Advisor/Patient Coordinator, you will be proactively securing new business sales from patients, from inbound leads booked by a lead generation team. Working for the leading Cosmetic Surgery/Aesthetics clinic, you will have the top surgical professionals to recommend to secure patient’s commitment. Representing the company’s values and visions, you will be well presented and polished. You will deal with telephone and email enquiries, answering questions relating to the clinic treatments and providing essential and robust information for patients. You will convert enquiries into bookings, communicate with patients to confirm bookings, and keep in touch with patients to encourage patient retention. You will provide an excellent standard of customer service and ensure that all administration is completed accurately and efficiently, checking that the correct paperwork has been completed and patient files are up-to-date.

Main Responsibilities:

  • Follow up all email and telephone enquires allocated to you within the appropriate time frames and ensure successful booking of consultations, whilst adhering to the set process and applying the relevant training aids such as ‘Cosmetic Surgery Checklist’ and’ the Company’s USP’s’ for managing enquiries
  • Scheduling of surgeries and ad-hoc coverage of other Patient Advisor’s as and when necessary (eg: to cover holidays or other absences)
  • Provide all relevant information accurately with regards to the surgeons and procedures, the patient is briefed on the Patient Journey with all questions/concerns addressed and expectations managed
  • Clinic management, which may include set-up, reception and/or chaperoning of patients
  • Management of entire patient journey, where required.
  • Follow up current consultations on day of appointment or latest next day if clinic was later in the day/evening where required.
  • Ensure full fees are taken prior to surgery proceeding as well as notification of fees due in advance and in line with the business process.
  • Manage any patient feedback and complaints timeously whilst adhering to the appropriate MyBreast complaints procedure, escalating, where appropriate, to a member of the Management Team
  • This is a customer service/sales role, so you must ensure that you are providing the highest level of service to all patients
  • You must ensure you are achieving your monthly performance targets
  • Provide excellent administration and Patient Advisor Team support for the Company
  • Maintain a comprehensive computer based system to track patient cases
  • Efficient and correct data entry of patient records and the arranging of diary bookings for consultations where appropriate

The Candidate:

  • You will be a highly successful driven sales person with a demonstrable track record of success within a beauty clinic environment. You will be driven to achieve and over achieve your targets, with a view to progress into a senior position.


  • Experience of working within a patient focused/customer services/sales environment (desirable)
  • Experience of applying effective problem-solving techniques when the situation demands
  • Have an interest in and experience of the aesthetic surgery field (desirable)
  • Fluent in English, team player and independent

Salary: Up to £23,000 per annum

Credit Controller

Posted on: March 26th, 2021 by Phoenix Hospital Group No Comments

Phoenix Hospital Group is a dynamic, fast growing independent hospital group which currently operates two hospitals in central London and Essex and two Harley Street outpatient and diagnostic centres.

We are currently looking for  Credit Controller to support the finance function by contributing to the efficient running of credit control for all patient related transactions.

The successful candidate will be a strong team player with the ability to work flexibly and demonstrate tact and diplomacy. They will show a high degree of accuracy and attention to detail and will demonstrate strong problem-solving skills. The ability to meet deadlines and work under pressure are essential. You will be accountable for the collection of payments from patients, private medical insurers and other funders. You will also be responsible for some cash management.

Duties & Responsibilities include but not limited to

  • Allocating patient receipts
  • Bank Account Statements daily update to ensure the bank reconciliation process is kept up to date
  • Maintaining accurate aged debtor reporting
  • Maintaining and updating the debt management cycle process
  • Preparing reports for management to review aged debt highlighting potential bad debt issues
  • Processing debt claims via the small claims court process
  • Developing and maintaining KPI’s for debt management
  • Monitoring the PMI invoice submissions on Healthcode and flagging issues on a timely basis to other members of the finance team and the supervisor

Skills and Experience

  • Previous finance admin experience is essential preferably credit control
  • Previous admin experience within a healthcare environment is desirable
  • Strong communication skills
  • Focus on excellence and customer service
  • Well-developed systems skills including use of excel and various patient billing systems including Lumeon, Clinic Office, Compucare and Healthcode
  • Positive and collegiate approach