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Role: Accounts Payable Officer and Finance Assistant

Location: London

The salary for this role is Competitive + comprehensive benefits package


Phoenix Hospital Group is a dynamic, fast growing independent hospital group which currently operates two hospitals in central London and Essex and two Harley Street outpatient and diagnostic centres. It has ambitious plans to grow and is now keen to appoint an exceptional Accounts Payable Officer and Finance Assistant to support the next stage of its development.

The post holder will support the Phoenix group finance function by contributing to the management and financial reporting for the group.

About the Individual

The successful candidate will be a strong team player with the ability to work flexibly and demonstrate tact and diplomacy. They will show a high degree of accuracy and attention to detail and will demonstrate strong problem-solving skills. The ability to meet deadlines and work under pressure are essential as well as the ability to show commercial acumen and seek opportunities to maximise revenue and return on capital.

Duties & Responsibilities include but not limited to

  • Being the first point of contact for suppliers and colleague payment enquiries, demonstrating a confident and professional approach, able to manage own workload with minimal supervision
  • Processing invoices against signed Purchase Orders for AP
  • Ensuring invoices received are valid, recorded, approved, and processed for payment within agreed terms of vendor account.
  • Registering non-PO invoices and obtaining approval for AP
  • Collect all documents required to construct the weekly payment run proposal for approval
  • Producing weekly Payment runs for 4 sites and ad hoc single payments for AP
  • Process the authorised supplier payments in Sage
  • Regular reconciliation of key supplier statements
  • Ensuring incoming emails are actioned daily and managing own workload
  • Actively reviewing and investigating any unpaid items and investigate queries
  • Utilising available reports and data to promptly process pending invoices
  • Daily use of Sage and AutoEntry accounting system for transactional postings and supplier account management
  • Ad hoc duties including collating audit sample requests, and any other reasonable requests

Skills and Experience

  • Excellent communication skills are essential
  • Previous experience in Accounts Payable position
  • Sage experience preferred but not essential
  • Accounting qualification (AAT or similar) preferable but not essential
  • Excellent Excel and Outlook skills
  • Highly organised, accurate with exceptional attention to detail and prioritising skills
  • Ability to work in a very fast paced environment and meet deadlines
  • Problem solving skills
  • Data entry skills
  • Team player essential


We value our staff members and want them to feel motivated and rewarded. We offer a competitive package of benefits to all permanent staff members of Phoenix Hospital Group including:

  • Pension Scheme
  • Life Assurance
  • Employee Assistance Programme
  • Medical Insurance
  • Subsidised restaurant at Weymouth Street Hospital
  • Season ticket loan
  • Employee discount at our health facilities
  • 33 days annual leave (including bank holidays) increasing with length of service
  • Annual summer and Christmas parties
  • Career development
  • Refer a friend scheme


If you think you would be a great fit, apply now.

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